Exhibitor Setup and Dismantling
Questions
Please direct all questions regarding load-in out to Design Miami’s Project Manager Marie-Theres Schneider +41 79 630 84 37.
Dates and Times
Exhibitor load-in:
Friday, June 7 – Saturday, June 8 (7am – 10pm)
All empty crates must be removed by 6pm, Saturday, June 8.
Exhibitor load-out:
Sunday, June 16 (7pm – 10pm)
No work is allowed to leave the hall after 10pm, packing and crating inside the hall is permitted until midnight.
Monday, June 17 (7am – 10pm)
Access during Load-in and Load-out
Access during load in & load out is strictly monitored and permitted via credential only. Shippers are not required to have hanging credentials; they will be given wristbands for daily access.
Exhibitors will be asked to request credentials for all personnel using a simple form. Forms will be provided by Design Miami and shared via email and the Exhibitor Services Site at the beginning of April. Deadline is May 24th. Each credential requested after May 24th is subject to a CHF 75.00 fee.
Load-in Schedule and Appointments
Anyone transporting goods to and from the exhibition site for construction or dismantling during the general fair hours must be registered for a defined time slot in advance of the delivery. A separate notification is required for each arrival at the hall. This includes arriving to the hall in your own personal vehicle.
You should register all deliveries via the MCH Logistics Tool at https://smartlog.sfeag.com/smartlog51_www. You can access the Logistics Tool with your personal login, which will be sent to you by Show Management. Also included in this message will be further information about the logistics process and deadlines.
Each delivery slot booked less than 48 hours before arrival will incur a CHF 100 fee. Any delivery slot booked but not used (no shows) incurs a CHF 200 charge per delivery slot.
Load in door dimensions:
Height: 4.50 m
Width: 6.00m
If you are planning to bring bigger pieces, please contact Logistic Management.
Early Load-in and/or Load-out
Any request to load-in earlier and/or load-out later than the official announced dates must be submitted to Show Management in writing for approval.
Show Management reserves the right to charge an early load-in or late load-out fee of CHF 1,000 per day if additional time is needed for booth construction.
Important Notes
There is only one full day dedicated for load-out.
Heavyweight trucks are not allowed to drive on Sundays in Switzerland. Trucks up to 3.5 tons are allowed to drive at any time. Anything bigger (e.g. 7.5 tons) is only allowed to drive from 5am-10pm from Monday to Saturday (driving at night is not allowed). Furthermore, driving is prohibited on Sunday and on bank holidays for trucks greater than 3.5 tons.
Preferred Shippers
Cadogan Tate® Fine Art New York
Francois Vandame
f.vandame@cadogantate.com
Direct +1 917 464 4365
Main +1 718 706 7999
Williams & Hill
Jack Swabey
jswabey@williamsandhill.com
England +44 (0) 208 751 6939
US +1 718 440 9257
Services Center Desk
Please utilize the services center desk, located at the entrance of the Eventhalle, for all logistical orders. This includes additional lights/orders, ladders, physical labor, equipment rental and light adjustment appointments.
Hours of Operation
Friday, June 7, 10am – 8pm
Saturday, June 8, 8am – 8pm
Sunday, June 9, 8am – 6pm
Sunday, June 16, 7pm – 9pm
Monday, June 17, 10am – 1pm
Waste Disposal during Setup and Dismantling
Each exhibitor is responsible for the disposal of the waste he or she creates during the set-up and dismantle of the fair. Smaller quantities of waste are collected and disposed of at the exhibitor’s expense using MCH’s official waste bags. Larger volumes of waste, including bulky items of large construction debris and hazardous wastes are collected for disposal in special containers that need to be ordered beforehand at the Services Desk in Hall 1.0, and the costs are invoiced to the exhibitor.
Please collect your MCH waste bags from the Services Desk in Hall 1.0. The first 800L waste bag is included in the participation package.
Available sizes and costs are below:
60L waste bag (5 pieces): CHF 25.00
110L waste bag (5 pieces): CHF 40.00
800L waste bag: CHF 85.00
Please note: If waste is left in or in front your booth, Expomobilia will take photos and charge you after the fair per cbm.
For safety reasons, all passageways and other zones outside of the stand area must be kept free from waste and any other material. Waste stored in passageways or zones outside of the stand area as well as any waste and/or exhibition construction left behind in your booth after the fair will be removed for a higher cost at the expense of the exhibitor and disposed of or placed in storage.
Storage
Design Miami/ Basel rents exhibitors lockable cellars in the basement of Hall 1 Sud, accessible via freight elevator from floor 1.1.
Lockable cellars are available on a first-come, first-serve basis and will be billed by surface area used throughout the week of the fair on the exhibitor’s final invoice. Cellars can be ordered in advance of the fair or on-site, depending on availability. Keys (against a deposit) to your personal cellar can be picked up from the registration desk upon entering the fair and must be returned by 5pm on June 18th.
Cellars can be used to exchange work during the hours of accessibility (see below) and works are subject to all vetting requirements as outlined in the Terms & Conditions of participation. These cellars are not used for empty crates.
If you require assistance from Sempex, the freight handling company for Messe Basel, please notify Thomas Krummenacher at least 24 hours in advance to ensure availability.
Price/ CHF 200 per square meter
Please estimate the space needed on order form. Exhibitor will be charged on final invoice for actual space used.
Hours of Accessibility:
June 7 – June 8, 7am – 10pm
June 9, 7am – 7pm
June 10, 10am – 12pm
June 11 – 12, 9am – 10am, 7pm – 8pm
June 13 – June 15, 10am – 11am, 7pm – 8pm
June 16, 10am – 11am, 7pm – 10pm
June 17, 7am – 5pm
Please return completed form to dmb_galleries@expomobilia.com.